Privacy Policy

1. Introduction

Công Minh ("we", "us", "our") is committed to handling your personal information with care and transparency. This Privacy Policy explains how we collect, use, store, and protect personal data when you use our website at congmis.live or engage with our legal advisory services.

This policy applies to all individuals who contact us, use our website, or become clients of Công Minh. We are located at 62 Lý Tự Trọng, District 1, Ho Chi Minh City 700000, Vietnam.

If you have questions about this policy, please contact us at [email protected].

2. Information We Collect

We collect personal information in the following circumstances:

• Contact form submissions: Name, email address, phone number, and any details included in your message.
• Client engagements: Business details, identity documentation, and legal matter specifics necessary to provide advisory services.
• Website usage data: Technical information including IP address, browser type, pages visited, and visit duration — collected via analytics cookies where consent is given.
• Email correspondence: Any personal information included in emails sent directly to our team.

We collect only what is necessary for the purposes described in this policy. We do not request sensitive personal data unless it is directly relevant to a specific legal engagement.

3. How We Use Your Information

Personal information is used for the following purposes:

• Responding to enquiries and scheduling initial consultations
• Delivering legal advisory services as engaged by the client
• Maintaining records required for professional legal practice obligations
• Sending service-related communications and updates relevant to an active engagement
• Improving the functionality and content of our website (using anonymised analytics data)
• Complying with legal and regulatory obligations applicable to legal service providers in Vietnam

We do not use personal information for unsolicited marketing communications. We do not sell personal data to third parties.

4. Legal Basis for Processing

We process personal data on the following legal grounds:

• Contractual necessity: Processing required to provide legal services you have engaged us to deliver.
• Legitimate interest: Responding to enquiries from prospective clients who have contacted us directly.
• Consent: Use of optional analytics and preference cookies on our website, where you have provided explicit consent via the cookie banner.
• Legal obligation: Retaining records as required by Vietnamese professional and regulatory standards for legal practice.

5. Data Retention

We retain personal data for the following periods:

• Enquiry data (non-clients): Up to 6 months from initial contact, unless an engagement begins.
• Client engagement records: Retained for a minimum of 5 years following the conclusion of an engagement, in accordance with Vietnamese professional record-keeping standards.
• Analytics data: Retained for up to 26 months in anonymised aggregate form.

Data is securely deleted or anonymised once retention periods have passed.

6. Data Protection and Security

We take the protection of your personal information seriously. Measures in place include:

• Access controls limiting data access to authorised personnel only
• Secure, password-protected storage systems for client records
• Use of HTTPS encryption for all data transmitted through this website
• Regular review of data handling practices and access permissions

In the event of a personal data breach that is likely to result in risk to individuals, we will notify affected parties and relevant authorities in accordance with applicable legal requirements.

7. Cookies

We use cookies on this website. Essential cookies are required for basic functionality and cannot be disabled. Optional cookies for analytics, marketing, and preferences are used only with your consent. Full details are available in our Cookie Policy.

8. Third-Party Services

We may use the following third-party services, each of which may process data in accordance with their own privacy policies:

• Google Analytics: Website usage analytics (optional, consent-based)
• Email providers: For transmission of correspondence initiated through our contact form

We do not share personal data with third-party advertising networks. We do not use social media tracking pixels on this website.

9. Your Rights

You have the following rights with respect to personal data we hold about you:

• Right of access: Request a copy of the personal data we hold about you.
• Right to rectification: Request correction of inaccurate or incomplete data.
• Right to erasure: Request deletion of personal data, subject to professional record-keeping obligations.
• Right to restrict processing: Request that we limit how we use your data in certain circumstances.
• Right to data portability: Request your data in a structured, commonly used format.
• Right to object: Object to processing based on legitimate interests.
• Right to withdraw consent: Withdraw consent for analytics cookies at any time via our Cookie Policy page.

To exercise any of these rights, contact us at [email protected]. We will respond within 30 days.

10. Third-Party Links

This website may contain links to external websites. We are not responsible for the privacy practices of those sites and recommend reviewing their privacy policies independently.

11. Children's Privacy

Our services are intended for individuals aged 18 and above. We do not knowingly collect personal data from minors. If you believe we have inadvertently collected such data, please contact us immediately at [email protected].

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable regulations. The date at the top of this page reflects the most recent revision. Continued use of this website following any update constitutes acceptance of the revised policy.

13. Contact

For questions, requests, or concerns relating to this Privacy Policy: